One store-wide editing window forces compromises. The rules engine lets you set a different editing policy per order: pre-orders stay open for weeks, in-stock orders lock in minutes, VIPs get extra time, and high-risk destinations are locked down. You get full control, order by order.
Why a rules engine helps
Full control, per order
Instead of one window for the whole store, give each kind of order the exact editing policy it needs.
Protect fulfillment
Lock editing fast on in-stock orders, or hold fulfillment while an order stays editable, so nothing ships mid-change.
Reward the right customers
Give VIPs or wholesale accounts a longer editing window without opening it up for everyone.
Built for mixed catalogs
Pre-order plus in-stock, subscription plus one-off, B2B plus retail. Each segment gets its own deadline and behavior.
How a rule works
A rule has three parts. You define when it applies, how long editing stays open, and what else should happen.Conditions: when the rule applies
Pick what an order must match: tags, customer, metafields, value, destination, and more. Combine conditions with AND/OR logic.
Editing deadline: how long editing stays open
Choose the deadline for matched orders: the store default, a fixed duration, a scheduled cutoff, a specific time, a date from a metafield, or until the order is fulfilled.
Conditions
Add one or more conditions to decide which orders a rule applies to. The rule matches when the conditions evaluate true against the order.| Condition | What it matches | Operators | Example value |
|---|---|---|---|
| Order tags | Tags on the order | is, is not, contains, does not contain | pre-order, in-stock |
| Customer tags | Tags on the order’s customer | is, is not, contains, does not contain | vip, wholesale |
| Metafield | An order metafield by namespace and key | exists, equals | namespace custom, key process_date, value red |
| Order value | The order total | is greater than, is less than | 150 (a number, in your store currency) |
| Destination country | The shipping country | is | ISO codes such as us, ca, gb |
| Shipping method | The shipping method chosen at checkout | is, is not, contains, does not contain | Standard, Express |
| B2B orders | Orders placed by a B2B company | is true | no value |
| Subscription | Recurring subscription orders (Skio, Recharge, and similar) | is true | no value |
| Pickup | Local pickup orders | is true | no value |
| Sales channel | The order’s sales channel | is | web, pos, draft_order |
| Days of week | Orders placed on specific weekdays | is | Mon, Tue, Fri |
| Time window | Orders placed during specific hours (store timezone) | between | 18:00 to 06:00 (24-hour, spans midnight) |
Group your logic. Combine conditions with AND (match all) or OR (match any). For more complex rules, add condition groups and set how the groups combine, so you can express things like “(VIP customer) OR (order over 500 AND ships to Germany)”.
Values are free text where it makes sense. Tags, shipping methods, and metafield values are entered as you type them (tags and countries as chips). Country and sales-channel values are matched case-insensitively. There is no product or SKU condition; to target specific products, tag those orders (for example with Shopify Flow) and match the order tag.
Editing deadline
The deadline controls how long matched orders stay editable.| Mode | What it does | Buffer |
|---|---|---|
| Store default | Uses your store-wide editing window. No per-rule override. | No |
| After a duration | Editable for a set time after the order is placed. Presets: 15 minutes, 30 minutes, 1 hour, 24 hours, 48 hours, or a custom value. | No |
| Scheduled cutoff | One or more weekday and time cutoffs (for example every Friday at 5pm). | Yes |
| Specific time | A fixed wall-clock cutoff, daily or on a chosen weekday. | Yes |
| From a metafield date | Reads the deadline from an order metafield. Used by pre-order shops where the ship date is set per order by Shopify Flow. | Yes |
| Until fulfilled | Editing stays open until Shopify marks the order fulfilled. | No |
Buffer. Scheduled cutoff, specific time, and from-a-metafield-date deadlines support a buffer: a stretch of time before the nominal deadline where editing is already closed. For a Friday 5pm cutoff with a 2-hour buffer, editing closes at 3pm, so an order placed anywhere from 3:01pm to 4:59pm finds editing already closed rather than getting a shortened window. Set a buffer value and a unit of minutes, hours, or days.
What the metafield must hold (From a metafield date). You enter the metafield namespace (for example
custom) and key (for example process_date). The metafield itself must hold a date or datetime: a Shopify date or date and time metafield, an ISO 8601 datetime (2026-07-15T17:00:00Z), a plain date (2026-07-15), or a Unix timestamp all work. Dates without a timezone are read in your store timezone.Actions
Actions are optional side effects that run for orders a rule matches. Each is a simple on/off toggle.
Tag orders
Tag orders
Apply one or more tags to the order once its editing deadline closes, not when the rule first matches. Useful for downstream automations, for example tagging orders as soon as editing closes so Shopify Flow or your 3PL can act on them.
Hold fulfillment
Hold fulfillment
Place a Shopify fulfillment hold while the order stays editable, so it does not ship mid-change. The hold is released when the editing deadline passes.
Hide modules
Hide modules
Hide specific edit actions from the customer portal for matched orders. Pick any of: Add products, Replace products, Change variant or quantity, Edit shipping address, Edit contact information, Upgrade shipping method, Download tax invoice, Apply discounts, Cancel order, Contact customer support, Add preferred delivery date, Add custom note.
Disable editing
Disable editing
Turn off editing entirely for matched orders. The portal editing section is not shown, regardless of the deadline.
A couple of natural constraints keep rules sensible: Disable editing and Hold fulfillment cannot both be on (a disabled order has nothing to hold for), and the Until fulfilled deadline turns off Hold fulfillment and Tag orders, since those act on a time-based cutoff.
Priority and fallback
- First match wins. Rules run in priority order, top to bottom. The first rule whose conditions match an order is applied, and the rest are skipped.
- Drag to reorder. Reorder rules on the list page to change their priority. Put your most specific rules above your broadest ones.
- Fallback to the store default. Any order that matches no rule uses your store-wide editing window. You can add rules incrementally without touching your default.
How rules are evaluated
- Evaluated when the order is placed. Revize snapshots the order (tags, customer, metafields, value, destination, and more) and picks the matching rule.
- Flow-aware. Shopify Flow often writes tags or metafields a moment after checkout. Revize waits up to a minute for that late-arriving data and re-evaluates, so those orders still match the right rule.
- Two things stay dynamic after checkout:
- Metafield-date deadlines shift with the date. If a rule reads its deadline from a metafield and that date changes (for example a pre-order ship date pushed back), the deadline moves with it.
- Tag-based rules re-match when tags change. If a rule matches on order tags or customer tags and those tags are added or removed later (by Shopify Flow, an app, or your team), Revize re-evaluates and can apply a different rule, updating the deadline.
- Customer edits do not re-trigger it. A customer editing their own order (address, items, quantity, value) never changes which rule applies or shifts the deadline. Only the rule inputs above (tags and rule-referenced metafields) drive re-evaluation.
Example rules
Five setups merchants run today:| Scenario | Condition | Editing deadline | Actions |
|---|---|---|---|
| Pre-order shop | Order tag pre-order | Until fulfilled | None |
| VIP differentiation | Customer tag vip | After a duration, 48 hours | None |
| B2B end-of-business cutoff | B2B orders | Scheduled cutoff, weekdays 5pm | None |
| High-risk destination lockdown | Destination is ru or by | Store default | Disable editing |
| Fast-shipping in-stock SKUs | Order tag in-stock | After a duration, 30 minutes | None |
Create a rule
Open the rules engine
In the Revize app, go to Order Editing → Rules. On the Pro plan and above you will see the rules list; the first time, it shows an empty state with Create rule.
Name the rule and set its status
Give the rule a clear name (for example “VIP Customers”) and set its status to Active when you are ready for it to apply.
Add conditions
Click Add condition to choose what orders it matches. Add more conditions or an Add condition group for complex logic, and set AND/OR.
Choose the editing deadline
Pick a deadline mode. For After a duration, choose a preset or set a custom value. For scheduled, specific-time, or metafield-date modes, set the cutoff and an optional buffer.
Frequently asked questions
Which plan includes the rules engine?
Which plan includes the rules engine?
The rules engine is available on the Pro plan and above. On other plans, every order uses your store-wide editing window.
What happens to orders that do not match any rule?
What happens to orders that do not match any rule?
They fall back to your store-wide editing window. Rules only override the default for the orders they match, so adoption is incremental with zero migration.
If an order matches more than one rule, which one wins?
If an order matches more than one rule, which one wins?
The first match wins. Rules are evaluated in priority order (top to bottom), and only the first rule whose conditions match is applied. Drag rules to reorder their priority.
Do rules re-apply if a customer edits their order?
Do rules re-apply if a customer edits their order?
No. A customer editing their own order (address, items, quantity, value) does not change which rule applies or shift the deadline. Revize does re-evaluate when the inputs a rule depends on change: order tags, customer tags, or a metafield the rule reads. So a metafield-date deadline moves if the date changes, and a tag-based rule re-matches if the order’s tags change.
Do rules apply to orders placed before I created the rule?
Do rules apply to orders placed before I created the rule?
No. Rules apply to new orders placed after the rule is active. Existing orders keep the deadline they already had.
Can I match on a specific product or SKU?
Can I match on a specific product or SKU?
Not directly. There is no product or SKU condition. Match on order tags instead (for example tag in-stock SKUs at checkout with Shopify Flow, then match the
in-stock order tag).The rules engine turns a single store-wide window into a full policy engine: match orders on the conditions that matter to you, set the right editing deadline for each, and layer on holds, hidden modules, and tags. You decide exactly how every order behaves.
Related Revize features
- Order Editing Window: the store-wide default that rules override, and the fallback for unmatched orders
- Order Edit Restrictions: further limits on what customers can edit
- Customer Portal: where customers make the edits your rules govern